Enter and correct marks

Entering marks is the part of the year that happens every week, so it is the part where a small difference in habit shows up across a whole term.

Enter as the marks are made

A term's marks entered in the last week are marks entered under pressure, by the person who also has to produce the report. Entering each assessment as it is marked spreads the work and catches errors while the script is still to hand.

Every entry records who entered it and when, so a question about a mark later has an answer without anyone having to remember.

Correct through the request, never the edit

When a mark is wrong, raise a correction with a reason. On the plans that include review, a second person approves it. The previous value stays visible with both names on it, which is what makes the trail useful three months later.

The temptation is to type over the number. That works exactly once, and then it costs a term: the record no longer says what the mark used to be, so a parent's question about a report has no answer.

When a published result is affected

A correction after publication changes the result the school would publish now, and does not change what was published. Both exist. Publish results describes the publication side; Corrections and review describes the review side.

The one thing not to do

Do not publish while a correction is open for a score that counts towards the result. Publishing freezes a version, and the frozen version will be the one with the wrong number in it.